SciFin Privacy Policy
Effective Date: July 31, 2026
1. INTRODUCTION.
This Privacy Policy (the “Policy”) explains how SciFin Inc. (“SciFin”, “we”, “us”, “our”) collects, uses, and discloses personal information through its online go-to-market platform (the “Platform”), its mobile application (the “App”), and its websites (all of the foregoing collectively, the “Services”). Any capitalized terms that are not defined in this Policy are defined in our Terms of Service.
2. INFORMATION COLLECTED AND HOW WE USE IT.
You will have the opportunity to provide us with certain personal information. In addition, we may collect your personal information from our customers that you have a relationship with (each, a “SciFin Customer”), and automatically through your use of the Services. The rest of this section provides a more detailed explanation of the personal information we collect, and how we use that personal information.
2.1 Voluntarily Disclosed Information.
The following table identifies the specific purposes for which you or SciFin Customers may voluntarily disclose your personal information to us.
| Purpose for Collection | Type of Personal Information | How We Collect That Information |
|---|---|---|
| Account creation; operational and marketing communications about the Services | Name, email address, role with SciFin Customer | Directly from you |
| Comments that you post on the Platform for other users within the same SciFin Customer to see | Whatever personal information you choose to include in comments that you post to the Platform | Directly from you |
| Third-Party Integrations | Whatever personal information a SciFin customer imports into the Platform from an integrated third-party platform, including prospective client contact information and personal information shared from Google Workspaces | Directly from the third-party platform |
| Use of Pixie, SciFin’s AI-powered assistant | Whatever personal information you choose to include in the queries you submit to Pixie | Directly from you |
| Meeting recordings | Audio and video from recorded meetings, and whatever other personal information is disclosed in recorded meetings | Directly from the participants in the meeting |
| “Contact Us” form and newsletter registration | Name, email address, employer, job title, phone number | Directly from you |
2.2 Limited Use of Information from Google Workspaces. Our use of raw or derived user data received from Google Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements identified in that policy.
2.3 Automatically Collected Information.
Whenever you interact with the Services, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, device identification, “cookie” and pixel tag information, the type of device you’re using to access the Services, the amount of time spent on the Services, and the page or feature you requested. You can learn more about our use of cookies and related technologies in our Cookie Policy. We use the data we automatically collect from you to analyze user activity on the Services, improve the Services, and market our Platform to prospective customers.
3. DISCLOSURE OF PERSONAL INFORMATION.
We may disclose your personal information as detailed in this section.
3.1 Personnel and Third Party Service Providers.
We employ personnel and engage other companies and people to perform tasks on our behalf and need to share your personal information with them to provide products or services to you. For example, all data that we receive is stored on servers hosted by MongoDB.
3.2 Other Users.
Please note that if you submit any information to a portion of the Services that is accessible by other users affiliated with the same SciFin Customer (such as comments to shared deal records), those users will be able to see that information. Accordingly, only include information in such submissions that you are comfortable sharing with other users affiliated with the same SciFin Customer.
3.3 Third Party Applications
If the SciFin Customer you are affiliated with uses third party applications (the “Third Party Apps”) within the Platform (such as Slack), the providers of those Third Party Apps (the “Third Party Providers”) will have access to your personal information as required for the interoperation of the Third Party Apps and the Platform. Any Third Party Provider’s use of your personal information is subject to the applicable agreement between either (i) the SciFin Customer and such Third Party Provider, or (ii) you and the Third Party Provider. SciFin is not responsible for any access to or use of your personal information by Third Party Providers. You and the SciFin Customer are solely responsible for the decision to permit any Third Party Provider to use your personal information.
3.4 Analytics Services
We use certain third-party analytics services (like Google Analytics) to understand how visitors engage with our Services. You can learn more about the information that Google has access to at the following website: policies.google.com/technologies/partner-sites.
3.5 Business Transfers.
If we (or our assets) are acquired, or if we go out of business, enter bankruptcy, or go through some other change of control, personal information could be one of the assets transferred to or acquired by a third party.
3.6 Legal Compliance.
We reserve the right to access, read, preserve, and disclose any information that we believe is necessary to comply with governmental requests, law enforcement or court orders, or enforce or apply our Terms of Service and other agreements.
3.7 Google Workspace Data.
The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.
4. SECURITY.
We use commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your personal information. In addition, we rely on the technical safeguards provided by the third party service providers we use to host, store, and process your personal information. We cannot, however, ensure or warrant that your personal information on the Services may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
5. YOUR RIGHTS.
5.1 Who To Exercise Your Rights With
If we have collected your personal information and you are not affiliated with a current SciFin Customer (for example, if you submit information to us through our “Contact Us” form), we are a “controller” of your personal information and you can exercise your rights with respect to your personal information by following the instructions in Section 5.2 below. However, if we have collected your personal information from a SciFin Customer or because you are using the Platform on behalf of a SciFin Customer, we are a “processor” of your personal information and the SciFin Customer controls our use of your personal information and determines how and for what purpose we process your personal information.
If we are a processor of your personal information, and you have any questions or concerns about how your personal information is handled or would like to exercise your rights as a data subject, you should contact the SciFin Customer. That SciFin Customer’s privacy policy governs their use (and our processing) of your personal information. We will provide assistance to the SciFin Customer to address any concerns you may have, in accordance with the terms of our contract with them and applicable law.
5.2 Your Rights if We Control Your Information.
If we are the controller of your personal information, and you would like to access, edit or delete your profile information, please email us at dataprivacy@scifin.com. Please understand, however, that it may be impossible to delete this information completely, due to backups and records of deletions. In addition, we may deny a deletion request if the denial is necessary for us to comply with applicable law. You may not request the removal of de-identified, anonymous, or aggregate data from our databases.
6. RETENTION OF INFORMATION.
Subject to your right to request deletion of your personal information in accordance with Section 5, if we are the controller of your personal information, we will retain your personal information as long as needed for your use of the Services, your approved receipt of marketing communications from us, our compliance with legal obligations, and to protect our or other’s interests. If we are processing your personal information on behalf of a SciFin Customer, we will retain that personal information in accordance with our agreement with the SciFin Customer and applicable law.
7. HOW WE RESPOND TO DO NOT TRACK SIGNALS
We will honor your exercise of your rights with respect to your personal information in accordance with Section 5. Apart from those rights, we do not respond to “Do Not Track” signals.
8. AGE OF USERS.
Individuals under the age of 18 are not permitted to use, access or register for the Services in any way.
9. CHANGES TO POLICY.
We’re constantly trying to improve the Services, so we may need to change this Policy from time to time as well. The date of the last modification will be posted at the beginning of this Policy. It is your responsibility to check from time to time for updates. By continuing to access or use the Services, you are indicating that you agree to be bound by the modified Policy.
10. CONTACT US.
If you have any questions or concerns regarding this Policy, please send us a detailed message to dataprivacy@scifin.com.
SciFin Cookie Policy
This Cookie Policy provides information about cookies and similar technologies, such as web tokens (collectively referred to as “tracking technologies” in this Cookie Policy), how we and third parties use them on the Services, and how you can manage our use of tracking technologies with respect to your experience on the Services.
What Are Cookies and Web Tokens?
A cookie is a small text file that can be stored on and accessed from your device when you visit and use our Services. When you use the Services, your browser sends the cookie back to us or our service providers, allowing us to recognize you.
Web tokens are small pieces of data issued by a server that proves who you are or what you’re allowed to do. Unlike a cookie, a token is typically stored by the application itself (for example, in browser storage or app memory).
Tracking Technologies That We Use
We use tracking technologies to maintain user sessions, authenticate users, improve Platform performance, and support basic analytics.
We use third-party tracking technologies for the following purposes:
- Our infrastructure providers place cookies on your device so that you can use certain functionalities of the Services.
- We use third party tracking services to understand how visitors engage with our Services.
Your Choices With Tracking Technologies
- Please review your web browser settings to see how you may be able to modify your cookie settings, to disable the use of cookies, or to delete cookies. The National Advertising Initiative provides a helpful overview for disabling cookies.